Posted on Oct 12th 2019

Department Assistant


Full time



Posted on Oct 12th 2019


Full time



Job Title

Department Assistant

Job Description


You are responsible for


Departement admin support 

  • Assist R&D Lead / Group leaders in creating and maintaining an engaging working atmosphere and effective working environment. A proactive player for stimulating positive EES
  • Assist purchasing request orders approval process in department and responsible for approved PO processing
  • Coordinate with office management team to ensure/maintain the nice working environment provided to the staff 
  • Overseas visitors travel arrangement, incl. high level visitors (invitation letter for visa, meeting arrangement, transportation arrangement) 
  • Regularly update on organization chart and department distribution list
  • Monthly stationary order

R&D Lead management secretary support 

  • Calendar management 
  • Reimbursement claims - Submit the daily / travel expense claims in terms of company policy
  • Travel arrangement (hotel, transportation, meetings) -Based on company travel policy & directors’ travel itineraries;
  • Quarterly employee survey deep dive facilitate
  • Other ad hoc. assignment from R&D Leader

Conference/Event support 

  • Department regular meetings coordination
  • offsite / Town hall meeting / Annual dinner / event organization support
  • External delegations' visiting (PR related) support 
  • Other internal & external meetings support per requested



To succeed in this role, you should have the following skills and experience


· Bachelor degree

· No limitation on major
· Good team work and communication skills
· Good English capability
· Proficient in using Microsoft softwares


In return, we offer you


Describe in two to three lines what tangible and intangible benefits the incumbent will gain in this role. Use our Employer Value Proposition (EVP) themes and information gathered in the RSM as input sources.


Why should you join Philips?


Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 2.5 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video.


To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog. Once there,you can also learn about our recruitment process, or find answers to some of the frequently asked questions.


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Over 125 years ago, Frederik and Gerard Philips started a small light bulb company in Eindhoven. Little did they realize that it would become a global force of innovation, committed to improving billions of lives worldwide. But it did. Today, Philips is a world leading health technology company with a vision to make life better for people worldwide through meaningful innovation. Making good on this promise depends on our passionate, inspirational, collaborative and diverse team. We have over 80,000+ brilliant people around the world but are always looking for more. Like-minded, motivated, focused minds to join us in creating a healthier, more connected society while tranforming themselves personally and professionally. Working at Philips is more than a job. It's an experience filled with unexcepted moments that will transform you in lasting and positive ways. Help us improve the world for the better while building a career that no one could have planned for. Even you.




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